Wednesday, December 15, 1999
Calvary Church, Summit, New Jersey
Approved Minutes of Regular Monthly Meeting

Present: The Rt. Rev. John P. Croneberger; Acting President; Mr. Michael Francaviglia, Secretary; Mr. John Zinn, Treasurer; Mr. Michael F. Rehill, Chancellor

Bishop's Appointments: Ms. Diane Kaczmarek; The Rev. Dr. Robert A. Schiesler; The Rev. Geoffrey Curtiss

Elected by Convention: The Rev. Emory Byrum; Mr. Leonard Glenn; Ms. Joyce Skipper; The Rev. Harry Smith; The Rev. Dr. Franklin Vilas;

Elected by Districts: The Rev. David Badgley; The Rev. Martin Bagay; Mr. Steven Boston; The Rev. Kevin P.J. Coffey; Mr. Richard Fifield; Ms. Kathy Ganim; The Rev. Margaret Hodgkins; Ms. Naomi Horsky; Mr. Michael James; Mrs. Doris Mardirosian;Mr. Christopher Neglia; The Rev. William Parnell; Mr. Junius Powell; Ms. Susan Schink; Mr. Robert Simmons; The Rev. Mildred J. Solomon; The Rev. Steven Steele; Ms. Mary Sunden; Mrs. Virginia Whitehouse

Absent: The Rev. Scott Hoogerhyde; The Rev. William Lantz; The Rev. Mark Lewis; The Rev. Kenneth Near; Ms. Lynn Tyler; The Rev. Richard Wrede

Others present: Dr. Mary Barrett, Ms. Hattie Stone, Ms. Lyn Headley-Moore, Mr. William Kiell

Staff: Ms. Susan Robinson

The Rev. Christopher Brdlik, rector, welcomed the Council members to Calvary Church. He introduced the wardens, Janet Haines and Lilly Cochran, and the parishioners responsible for the meal.

The meeting was called to order at 7:10 p.m. by Bishop Croneberger.

AGENDA

It was moved and seconded to adopt the agenda. The motion was adopted.

MINUTES

It was moved and seconded to accept the minutes for the November 10, 1999, meeting. The motion to accept the minutes was adopted.

EPISCOPAL COMMUNICATIONS: THE RT. REV. JOHN P. CRONEBERGER

Welcomed Ms. Mary Barrett, Ms. Hattie Stone and Ms. Lyn Headley-Moore.

Announced the installation of E. Bevan Stanley as rector, Christ Church, Short Hills, scheduled for January 8, 2000.

Reported that The Rev. Cecil David Williams, St. George's, Brooklyn, was elected dean to Trinity + St. Philip's Cathedral.

Shared a list of his activities during the past month, that included the episcopal visitations, tours of the community development corporations' projects, and a variety of meetings.

It was moved, seconded and adopted to temporarily adjourn the meeting of Council.

The President called the membership of the Apostles House Board to order.

APOSTLES' HOUSE

Mr. John Zinn moved the following resolution:

Resolved, that the following be elected to the board of the Apostles' House until the December 2000 meeting of Diocesan Council: Mr. Andrew Alt, St. John's, Ramsey; Mr. Robert O'Brien, Grace, Nutley; Mr. Frank Culleny, St. Paul's, Chatham; Mr. Okecchuwu Okuzu, Christ, Bloomfield/Glen Ridge; Ms. Gloria Grosso, St. James', Upper Montclair; Mr. Cesar Torres; Mr. David Weiner; Mr. Vic Albetta; Ms. Adrienne Lockette, Trinity + St. Philip's Cathedral, Newark; Mr. Tom McCrann, St. Peter's, Essex Fells; and, be it further

Resolved, that the following be elected honorary trustees: Mr. John Zinn and Ms. Barbara Haynesworth.

The motion was seconded and adopted.

It was moved, seconded and adopted to adjourn the meeting of the Apostles House Board.

The President called the membership of the Jersey City Episcopal Community Development Corporation to order.

JERSEY CITY CDC BOARD ELECTIONS

Mr. John Zinn moved the following resolution:

Resolved, that the following be elected to the Board of the Jersey City Episcopal Community Development Corporation:

Class of 2002: Mr. Sidney King, Church of the Incarnation; Ms. Mary Prioleau, Community Representative; Ms. Deborah Bennett, Grace Church Van Vorst; Ms. Roger Williams, Community Representative.
Class of 2001: The Rev. William Riker, Diocesan Representative
Class of 2000: Ms. Eugenia, Suthern, Church of the Incarnation

The by-laws of the Jersey City Episcopal CDC provides for a board of 16 members with at least nine of those members to be residents of Jersey City. The by-laws also provide for the rectors/vicars of the Episcopal Churches in Jersey City, the Chaplain of Christ Hospital and the executive director to be ex-officio members of the board with seat, voice and vote. After this election, nine of the sixteen board positions will be filled by residents of Jersey City.

The motion was seconded and adopted.

It was moved, seconded and adopted to adjourn the meeting of the Jersey City CDC.

TOTAL MINISTRY TASK FORCE

Ms. Mary Barrett and Ms. Hattie Stone, co-chairs, presented the report and summarized the work of the task force since its creation at the 123rd Convention. Research, study and interviews were conducted that focused the task force on defining Total Ministry. Three areas were initially studied: congregational development, lay ministry and the vocational diaconate, and the latter two were addressed in the report. The importance of congregational development was recognized, but the task force determined that further analysis was beyond the scope of their area of study.

MINORITY VENDOR COMMITTEE

Ms. Lyn Headley-Moore and The Rev. Dr. Robert Schiesler, co-chairs, presented the report for the task force created by resolution at the 125th Convention. The intent of the report was to provide clarity in the resolution and the definitions used. During the year, a survey was made regarding congregational use of vendors. The data were analyzed and published in the report. The audit made clear that churches did not know where to find vendor resources. The task force planned to provide such information, and to accomplish that task would ask the convention to extend its activities for an additional year.

TREASURER'S REPORT

Mr. Zinn presented the Treasurer's Report. He reported that there was a possibility of a slight surplus for 1999, but that determination would be made after year's end. The Treasurer's Report for December 1999 and year's end would be distributed at the January meeting, rather than mailed in advance of the meeting. It was moved and seconded to accept the report, subject to audit. The motion was adopted.

Mr. Zinn explained the process of estimating the pledge percentage and calculating the pledge dollar amount that was recommended to church treasurers. The budget was before Council a month earlier than in previous years so that the budget could be in the hands of convention deputies before the district meetings. The advanced publication would give the deputies the opportunity to comment on the budget and provide their thoughts on the priorities before getting to the convention. The earlier process necessitated using less complete data than had been the case in the past. As a result, the Budget Committee will meet several days before the Convention for a final review of the budget when all the data will be available. Since the Convention approves the budget, the proposed resolution simply gave the committee authorization to modify the proposals made to Convention.

Mr. Zinn moved the following resolution:

Resolved, that the budget committee of the Diocesan Council is authorized to make changes in the proposed 2000 Diocesan Budget between the January Council meeting and the Diocesan Convention.

The motion was seconded and adopted.

BUDGET COMMITTEE REPORT

The Rev. Harry Smith, chair of the Budget Committee, presented the proposed budget on behalf of the Budget Committee and moved its adoption. The motion was seconded.

The Rev. David Badgley presented a proposal on behalf of the Voice Board that a part time Interim Editor/Communications Director be funded at an annual level of $20,800 and that the funding come from the funding of the Congregational Development Officer line. A lively discussion followed until the question was called and the debate ended.

After additional discussion on the budget, the motion to recommend to Convention the proposed 2000 budget as presented by the Budget Committee was adopted.

ACTS/VIM GRANT RECOMMENDATIONS

It was moved by Ms. Diane Kaczmarek and seconded that the recommendations presented last month be adopted. The motion was adopted.

AV99-13 Jersey City, Incarnation - Seniors Project
AV99-14 Belleville, Christ - The Care Closet, $4,500
AV99-15 Newark, The Oasis - The Millennium Jubilee, $12,700
AV99-16 Jersey City, CDC - After School Drama/Music Program, $11,200
AV99-17 Clifton, St. Peter's - St. Peter's Haven, $12,700
AV99-18 Newark, Grace - Homework Club of Grace Church, $11,200
AV99-19 Paterson, St. Paul's - Emergency Services, $12,700
AV99-20 Newark Regional Ministry - Christian Formation For All Ages (project withdrawn)
AV99-21 Newark, St. James CDC - Employment Initiative Program, $12,700
AV99-22 Secaucus, Christ Hospital - Senior Medical Day Care Center
AV99-23 Summit, Interweave - Spiritual Parenting & Teaching, $2,000

Total recommendation to Diocesan Council: $79,700

WARD J. HERBERT FUND RECOMMENDATIONS

It was moved by Ms. Diane Kaczmarek and seconded that the recommendations presented last month be adopted. The motion was adopted.

WJH99-21 Paterson, St. Paul's - Roof Replacement, $5,000
WJH99-22 North Bergen, Transfiguration - Replace Soffits & Fascia, $1,800
WJH99-23 Hillsdale, Holy Trinity - Replace Casement Windows, $3,330
WJH99-24 Newark, St. Andrew's - Replacement of Sidewalks, $5,000
WJH99-25 Newton, Christ - Deferred Maintenance, $12,500
WJH99-26 Montclair, St. Luke's - Repair Tower Roof & Gutters, $2,000
WJH99-27 Oakland, St. Alban's - Replace Failing Flat Roof Systems, $17,000
WJH99-28 Hoboken, All Saints - Lead Abatement & Window Rplcmnt, $8,000
WJH99-29 Teaneck, Christ - Electrical & General Maintenance, $16,500
WJH99-30 Paramus, St. Matthews - Roof Repair/Exterior Painting, $5,000
WJH99-31 Newark, House of Prayer - Roof & Kitchen Renovation, $5,000
WJH99-32 Secaucus, Christ Hospital - Capital Improvements, Senior Day Care
WJH99-33 Newark, St. Barnabas - Roof & Gutters Replacement, $1,970
WJH99-34 Montclair, St. John's - Oil tank; boiler; drainage, sprinkler, $5,500
WJH99-35 Mendham, St. Mark's - Parish Hall (project withdrawn)

Set Aside for Evaluations: $5,000

Total recommendation to Diocesan Council: $93,600

WARD J. HERBERT FUND STRUCTURE/FUNDING

Mr. Michael James presented a proposal on behalf of the Ward J. Herbert Fund that would consolidate property matters for action by the WJH Board. The proposal addressed an increase in the membership and the sources of income. Currently, the board was funded from interest on the principle raised through the Church Structures Campaign. The proposal was for access to the interest on the ECLF loans and the budget allocation that currently were going to the Department of Missions. Membership would be increased from 13 votes to 18 votes. Resolutions to effect the changes would be proposed at the January Council meeting for its recommendation to the Convention.

EPISCOPAL CHURCH WOMEN

Mrs. Doris Mardirosian reported on next year's World of Women, scheduled for March 25, 2000; nomination forms had been mailed to all churches. Names for the ECW Book of Remembrance were sought; the names would be published at the ECW annual gathering next May.

ST. AUGUSTINE'S CHURCH, JERSEY CITY

There was no report received on the project.

STEERING COMMITTEE - PARSONAGE ALLOWANCE RESOLUTIONS

Ms. Diane Kaczmarek moved the following resolutions:

RESOLVED, that of the compensation paid to The Right Reverend John Shelby Spong in the calendar year of 2000, the sum of $20,000 be designated as parsonage allowance.

RESOLVED, that of the compensation paid to The Right Reverend John Palmer Croneberger in the calendar year of 2000, the sum of $40,000 be designated as parsonage allowance.

RESOLVED, that of the compensation paid to The Reverend Paul Hunt in the calendar year 2000, the sum of $40,000 be designated as parsonage allowance.

The motion was seconded and the resolutions were adopted

STEERING COMMITTEE - CONVENTION WORSHIP OFFERING RESOLUTION

Ms. Diane Kaczmarek moved the following resolution:

RESOLVED, that the offerings from the two Convention Worship Services be divided equally between the Living Water Project of the Companion Diocese Relationship Committee and the Episcopal Diocese of Newark's Community Development Corporations' Continuum of Care project.

Supporting Information:

The Living Water project is an exciting ministry of the Companion Diocese Relationship Committee and one that receives enthusiastic support from the diocese and many of our congregations. Monies raised will continue the project of installing much needed water systems throughout the Diocese of Lebombo in Mozambique.

The collective ministries of four CDC's sponsored by the Diocese of Newark provides an efficient, comprehensive continuum of care, helping the disadvantaged move from homelessness and poverty to full employment and self-empowerment. The four CDC's are Apostle's House, Episcopal Community Development, Jersey City Episcopal CDC, and St. James CDC. Through our mission statement, the Diocese of Newark is committed to "speaking to the world on issues of peace, justice, freedom and the preservation of God's creation." The ministry of the Diocesan-sponsored CDC's is a vital part of fulfilling that commitment.

The motion was seconded and adopted.

STEERING COMMITTEE - ARE YOU A CONVENTION DEPUTY?

Ms. Diane Kaczmarek requested that Council members who were not elected deputies from their churches to the Annual Convention tell the Secretary of Convention so that packages of convention information could be mailed to them.

STEERING COMMITTEE - VESTRY/EXECUTIVE COMMITTEE VISITS

Ms. Susan Schink distributed a form for feedback information following members' visitations to churches this fall. Since many reports were outstanding, members were asked to complete the form before the meeting adjournment.

The benediction was pronounced by The Rev. Margaret Hodgkins.

The meeting was adjourned at 9:05 p.m.

Respectfully submitted,

Michael Francaviglia,
Secretary



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