Diocese of Newark Diocesan Council Technology Committee Meeting Minutes October 16, 1997 Next meetings- Nov. 20 (Thursday) St. John's Ramsey 7:30 Another web workshop Two layer - beginner and advanced Disk format how to build a website Date: March 14(Saturday, 9-12) Technology Committee Agenda October 16, 1997 Episcopal House 7:30 PM Review Agenda Budget Report from Diocesan Council (Steven Boston) Report from Workshops (Jan and John) Survey Proposal (Ken) Consideration of next actions: Diocesan Convention Budget Another Web workshop Additions to our website Technology Committee business cards Site licenses (Larry) Leases Webpages Other Items of concern Present: Larry, Michael, John, Ken, Dave, Jan, Steve, Louie, Johanna Report from Diocesan Council- Steve said the end result was the unanimous support of our goals - all they want is more of the good things we've been doing. We've established a good reputation by doing a good job over the years. The only questions were on when our next workshop will be and more technical questions about how to accomplish various things. Larry said that the questions from council have changed from why is there a technology committee at all to let's do...also, it's become an accepted part of what people think we're about and they want to know what next. The goals were accepted as valid and then the council wants to know about how to go about getting involved. Web workshop: Jan presented a printed summary of who participated and with what result. We should encourage folks to put up a banner when they go on line with a page. There was some question at Council about assisting missions to get on line. To assist most effectively, we need to know which missions so that we can find out what resources they need - expertise vs money vs equipment. We have lots of congregations with web pages. The Dioceses of Virginia and of Massachusetts also have substantial numbers, but we're probably still ahead on percentages. Survey - Ken passed around his survey and we made a few additions. He thinks we got about 20 last year, so he tried to simplify this year - one page. We're officially the Electronic Communications Technology Committee. Michael will mail the surveys. Louie offered to put up an electronic version if Ken will design it. Site license -Larry has had discussions with Microsoft, which has expanded. They've never done one with multiple physical sites. They usually do a school district and issue one for each school building. Larry brought up the not-for-profit "sales force" concept and they're looking to see about their disclaimer. Corel is ready to go with standard license, which would be $ 40-$50 per copy if you're over 50 copies. He's had no contact with Intuit for QuickBooks, but he will soon. The next problem is that someone must be listed as coordinator, which Larry is willing to do. Then comes documentation. We agreed that we should go with just the on-line help and then make one or two recommendations of Dummies books or something. We also agreed that we will not deal with old licenses that some churches may have. Upgrades would be bulk and considerably cheaper - skip old license numbers - give them the new stuff and get out. We need to get this in our budget request and go with it now. Budget: The date is Dec. 6 for hearings, we'll get a time. It would be good to have someone to go with Steve to St. Pete's Essex Fells. John will help Steve fill out the paper. Now, what should we ask for. We need the video projector, large enough for the room, projecting both ways, if possible, for Convention - both of them. For the January convention we need to make our plans now. We need to cut a check for the video projector before December 31. Contacting Cindy Menhegin might be a way to get an idea of what we need and where to get it and how much. Steve will get in touch with her. We need to let everyone know that we will be having this available so that other groups can also make presentations with it. Ward Herbert will. New item: a digital camera for the diocese. Pricing out digital cameras - Allison Davis gave all of her staff Kodaks and hated them You get what you pay for, and some even have telephoto lenses. This needs to be a diocesan resource. They run $200 - $1200. Snappy runs about $200 for capturing video images. Small amounts for workshop expenses need to be added. Michael will order number 2 pencils with the url and stuff on it for convention out of this year's budget. Leasing would cost - $85/mo/unit with everything Michael needs a text scanner - Larry says fax it in and then use it. Larry will do it for him. Web pages - One of the questions at Diocesan Council was requests about making attachments to our diocesan web page. Steve has told them to find a webmaster and then we'll teach them to do what they need to do to have a web presence. Michael wants to put the clergy Resource Manual on-line. Steve wants to register the ip address at dfms and get it secured even if we don't use it. We can do it now, its in this year's budget - edonwk - www.edonwk.org. We agreed that we should do so now. Who's going to teach Michael how to do his web work, since he is definitely willing and interested right now? Anyone - he has WP 7, which will format his stuff in html, so anyone around can show him what to do. Convention - what are we going to do and what will we need: Projector(s), pencils, as mentioned above Ken - work Friday 10AM - Sat. AM Jan - work Sat AM Cindy? Anyone else who can come and help?? Bringing a computer is nice because then we can show folks what we're doing. Making a cache demonstration is a good plan. We don't want to spread ourselves too thin with projector use and responsibility for helping other use it, probably. Stuff - electronic directory disk on how to build a website ecunet quest stuff juno disks cache site 20" monitor to go on line Michael's stuff should be in browser format on disk - master disk - so we can hand it out Another web workshop Two layer - beginner and advanced Disk format how to build a website Date: March 14(Saturday, 9-12) Update the flyer - advanced class, beginner consultation Louie has hyper mail that makes websites out of e-mail Business cards what's Scott going to do? Black and white - computer ones Office 97 has that as a macro. We should tell Scott to go with it, make 10 each to see how they work. Louie said the ones he made for the convention delegates worked well. From Dale there is a request for assistance - help! There is just not enough staff. The camp pc has a program for labels and no one has the time to figure out what the problem is to extract the information - she needs a wizard. The machine is in Newark - the file was written by volunteer in Paradox and needs to be extracted into another format - it needs to be done yesterday - Ken will take the database copy and fix it. Brainstorming Louie It would be wise to think about hosting a regional conference on web pages. We could charge to pay for it. The Lily foundation might help with funding. Multimedia - We are not doing much in this area. This is a religious education issue - there is a fair amount of beta test material out there that we could investigate - Bible programs and other related things. Prizes - We might invite congregations to compete for the best page. Recognition is important - the Voice used to have a contest for best church newsletter and this could be the same idea. New people - We should become intentional about ways of inviting people in to participate with this committee. House calls and road shows need to increase. We need more numbers to do this. It provides a marvelous opportunity to connect with young people. Folks need to recognize that this is ministry, not just playing with computer or helping out administratively. We need to get an e-mail address request into the Voice so it appears all of the time Can't we get the resolutions for Convention up on the web? Ahead of time? Next meetings- Nov. 20 (Thursday) St. John's Ramsey 7:30 If you have any questions about the Diocesan Technology Committee or its minutes, contact Jan Paxton. Return to Technology Committee Home Page